Developing an Integrated Collections Cataloging and Management System

Presenters: Jane Alexander, Director, Information Management and Technology Services, Cleveland Museum of Art; Andrea Bour, Collections Information Data Analyst, Cleveland Museum of Art; Niki Krause, Applications Services Manager, Cleveland Museum of ArtIn 1996, the Cleveland Museum of Art developed a collections management system in Sybase with support for management functions but minimal support for object cataloging. Over three years, the museum conducted an in-depth RFQ process, intending to choose a commercial collections management system but none met 80% of the develop a browser-based, integrated collections cataloging and management system on a Sharepoint document-sharing platform to serve as the source for all collection object information incorporating the best features of the museum's legacy system, Apelles. The new system includes a CDWA-compliant object catalog with API-integrated authority control, citation history, and research bibliographies; loan manage-ment, exhibition planning, and conservation modules; a service request module for movement, photography, and condition reporting; document management for all business processes and shared online work areas; and full integration with the museum's digital asset management system, Piction, and library catalog. This panel will explore the challenges in developing the collections cataloging and management system. Presented Friday, Nov 9th at the Museum Computer Network conference in Seattle, WA. #mcn2012intcms