Software Show Off

Too often we only see demos of enterprise software in a highly controlled sales environment. With software show and tell participants will see many different databases in action, and hear direct testimonials from their peers who use that software daily. For those who already have DAMS and CMS, we will offer a space to share tips/hacks/troubleshooting and customization ideas among users with the same software.


Unknown Speaker 00:01
From the typical zoom rectangle experience, and that kind of has a sense of relief for them when they get that zoom fatigue. Our chat is powered by get stream. io, as I said before, it's COPPA compliant. So we don't ask any minors, we actually have a toggle when we create a an experience that says whether a, it's for minors or for adults, we let people pick artwork avatars polling is a big feature of ours, custom chat emojis, reaction emojis, and as I mentioned, so let's just hop right into it. So this is actually my dev tools. Here we go. So this is what someone going to attend the experience sees At first, they in the child or in the minor mode, you just are asked for your name and your school. Because sometimes we actually have these virtual field trips to you know, we kind of have that minimum size that we want to make it worthwhile for the cost to go into production of one. So sometimes we'll have multiple schools together, sometimes we'll have one school with 150 students all attending, you get to pick an avatar for your chat. And it's based on one of the objects in our collection. So I will be a storage jar, and say Submit. What's really interesting, if you want, you can actually join this chat yourself by going to live dot Barnes slash MC N dash demo. As you see, when you pick an avatar for your object, you actually can click on a link, which will take you to a new tab to our online collection to give you more information about that. So we can kind of extend the experience. And it's got deep zoom, and all those nice things that we've come to expect from, from our experience. And as I mentioned before, you can type messages to the room. So there's a nice chat, we cool things down because sometimes the students get really excited especially. And we want to make sure they don't spam chat, we do have moderation available available for that. We do actually have some specific emojis, custom emojis for the barns. So we use the Dewey method of light line color and space to define artwork. So our presenters are really excellent at doing things like asking the students to use emojis to express themselves, things like that. And also, you know, we can identify things as curved or wavy, or vertical or horizontal. So or, you know, diffuse, bumpy or smooth. So we actually get this goes from our pre k all the way to 12th grade kind of experience. And then when someone is talking, there we go, you can react if you like what someone had to say you can have it put a smiley face on their on their chat and do things like that. On the back end. Yep, that's, yep. So this is a, this is a moderator view. You know, I can switch between moderator and user view, probably shouldn't have done that. It asked me to identify myself. But essentially here, I can delete something. Some, you know, if somebody says something that we don't want to hear, I can mute somebody who said something bad. And I can freeze the chats in case I need to zoom in, if it gets really busy with 140 students simultaneously doing things. And really quickly, I'm going to ask the person behind the curtain to switch to a poll.

Unknown Speaker 03:41
Let's see if we get that done.

Unknown Speaker 03:44
And then it's the other thing that you can take a look at is there's a nice little admin panel back here, that lets us basically changed properties on things like we can choose the date and time, the custom name for each of the things, title, subtitle description, and create poll questions in advance or on the fly for this experience. So here we go. So I'm going to ask the poll by hitting ask as an administrator, it should show up in a few seconds up here. And if it doesn't, I'll send a screenshot later. There we go. So what do you think red symbolizes love or anger. And so now you can vote by choosing one or two in your chat, as an as a member, audience participant, and as you see, it gets a nice little back and forth right there to you know, really let the audience be interactive. I think that's again, a great thing. My I have twin eight year olds who are going to be nine in January. And there's nothing worse than a zoom meeting where they're told to keep their cameras on so the teacher can see them but mute their mics and don't use the chat feature. We encourage everyone to do as much as they can and participate in these. So as you see we keep a very active Active thing, it's very colorful, and fun. And it's a lot of those things, going quickly back to the, to the prompts, things that we wish we could change about the software. So we developed this. Again, it's nice because it's on top of two existing technologies, one of which is fairly new, the live streaming from Amazon from AWS, called IVs. And, you know, so we only built this in about a month, we built it from the beginning of September to the end of September, to have it launched in October. And then essentially, we are using an agile methods. So we keep, we keep dreaming up new things that we would like, you know, we're improving different things, that the emojis are relatively new, we're going to basically do something for the pre k 12, pre k crowns to remove all of these other emojis that might just get in the way. So we can simplify the messaging. But, you know, I think it's, it's just something where we're always going back and forth and seeing what we can do to improve the situation, back and forth. As you know, browsers like Chrome don't want to play audio By default, the first time you go to a website. So you know, we're always trying to capture that, that that corner and edge case in a lot of things. And I'm going to hop over to chat in the zoom meeting and see if anybody else has questions, or you can put those questions into this as well. And then I think, at that point, Oh, I'm sorry, we're holding questions till the end is that regular? Okay, so, so that's about it for our live stream demo. So we even had fun, and we put in a bright mode and a dark mode, we much prefer the dark mode, to focus on the images. But you know, we do a lot of things like that we've tried to make the experience as simple as possible so that a five year old can get into it, or an 85 year old can get into it. And we started the scope with our K 12. audience. But we've actually very rapidly expanded it into private member talks, as well as we're doing virtual tours through this platform. So we've had a couple of organizations have like kind of their closing party. You know, during a virtual conference in this drawing, I'm having a lecture. And you know, now that we're closed, now that all Philadelphia museums are closed through the through the remainder of the year, we're going to consider seeing if anybody wants to take a corporate holiday party and Bring It Online into this kind of fashion, because even even the older audiences got really into emoji use and giving the React emojis to other chats. So it's been a really fun experience.

Unknown Speaker 07:33
Thank you so much. See you.

Unknown Speaker 07:35
Next up, we

Unknown Speaker 07:36
have Jessica to tell us about why nams Yep. Oh, there we go.

Unknown Speaker 07:52
All right.

Unknown Speaker 07:55
Ah, here we go.

Unknown Speaker 07:59
Okay, let me know when you can see this. I see it. Okay, cool. Um, so as I Hi, everyone, as I mentioned, before, this is our second dam, we actually, I was a little bit hesitant to do this today, because I'm actually maintaining two dams. At the same time, we are still using fiction, to get our images and the metadata about the images into TMS and also our website. And we have an internal interpretive planning app. So we've also spun up our second dance, which is to replace fiction, this is widen. We're waiting for we hired external developers to create an API for us to talk to the widen API. And then also, TMS we use TMS for our collections information management system. So what you're seeing today is very much still in the prototyping phase. But I decided to go ahead and share it anyway. So this is a real talk snapshot about, you know what it's like to be a dam manager. So I'm logged in as an admin. This is what's called the dashboard in Leiden. We call it our digital asset bank. That was our metadata and digital assets Standards Committee came up with a bunch of different names, and we had staff vote, and we like the bank so welcome to the bank. I'm so on the dashboard. I can have a lot of different buttons. This is just to show images that are publication quality. And again, it's still, since we don't have the TMS data in our widen yet, that still is coming. So we don't have a lot of the object data, which would populate this, the filtering on the sides. But as you can see, we'd be able to search within it. In order to narrow down all of the images of the collection are available in widened the same way they weren't pictured. And one reason we wanted to go to widen is because we're expanding to be enterprise wide. So we also are including documentary photography. And that includes everything born digital assets since 2000. So we only have a few archival, you know, digitized from the archives, in widen at the moment, and then something else that we're working on is we're getting our conservation images into Lightroom. Another feature that we've found very successful are called portals. So this happens to be a public portal, I could, um, you don't need a login for it. It's actually not password protected. But it could be but these are images of our river court, the Detroit industry murals. So this is something that I could share. Actually, I can put it in the chat after I'm done. And then you'd be able to download, you know, the this object, this artwork is in the public domain. And we release the images, it's available on our online collections. But also, this is a good way to share with outside users. And then I've also started a portal for logos and branding. So again, this is very early days for this to you know, I only have the JPEGs in here right now. But again, this would be something for you know, these are available internally. Not managed by me. I'm also populating a portal with frequently asked questions. So

Unknown Speaker 12:50
as videos, as I create videos and training guidelines, cheat sheets, that sort of things, this is just an example of all of our lovely numbering conventions, I'm sure you all have your own versions. Um, and then this just goes to a SharePoint form, if someone has an image request, one of the things that is pretty great, we have the ability to just go into events, so I can search just, you can see what I already did this morning, um, for 2020, and then search within so I do COVID. And then, let me just pick one that I know has good data to show you.

Unknown Speaker 13:57

Unknown Speaker 14:00
but what we have what I really like about the software in particular, is we have a pretty specific file naming convention. And when images are uploaded, it automatically parses out different parts of the file name. So, piece. In this case, since for photography, events, it's in the events category. We broke down the this is the date this image was taken, but we broke it down by year so you can search by year. And then actually, this is an interesting case for cleanup later. It breaks down the label. Uh, let's see, it's not camel case, title case, by title case. So you'll see the The photographer used COVID and all cat so it broke it down. Um, and this is Matt from the actual image that digital asset itself, you know, the photographer put in this description, they actually didn't put keywords, it looks like they put their keywords here. So that's something that we're also working on is the workflow after images get added to the bank, who's responsible and how that other data gets into the system. Um, right now we have just a few conversions available. Not many people get to see the original originals, especially for the collection. They're just so big. And people can share from here at any point I can go.

Unknown Speaker 16:08
See, I'll do advance

Unknown Speaker 16:13

Unknown Speaker 16:21
So here you can see how we have one group for all of our best of what's available. So if I were in marketing, when I log in, I would only see this image, but then we've flagged the images for because some of the, you know, curators conservation collections management, they need to be able to see everything. So these are these are flagged as older assets. And, but I will say both of these assets are pushed to TMS. If you log into TMS, you'd be able to see them. And then here, again, this is like state of as of one o'clock on the 17th you can see how we just have very few, we don't have a lot of data in here yet. You know, none of it's coming from TMS this is these are all TMS values. Part of my job is to manage writing and production. So we have a lot of security around rights management and who has access to what,

Unknown Speaker 17:44

Unknown Speaker 17:45
and I think that's it for right now. Is that is that cool?

Unknown Speaker 17:52
It's cool. Okay. Thank you.

Unknown Speaker 17:57
Alrighty, Thanks, Jessica for Shauna dance. Now we're gonna have Rachel to see more other dams.

Unknown Speaker 18:15
Rachel, can you share?

Unknown Speaker 18:18
It also muted,

Unknown Speaker 18:19
I'm having a bit of a moment trying to share. So just, I might have to leave and come back. If you want to do the other person come back to me?

Unknown Speaker 18:27
Sure. That's cool. We can skip to Roger. Roger, you had a few different things that you could show as well, we can do another informal poll. So remind everybody of what you have to share?

Unknown Speaker 18:38
Sure, it's actually all one integrated system. So I think you'll become a lot clearer if I just go through the presentation. And I can go into more detail about the separate subcomponents afterward, if that's alright.

Unknown Speaker 18:49
If you think that's best, we can do that.

Unknown Speaker 18:51
Yeah, it's a pretty modular thing. Um, so Hi, everyone, what's going on Roger from the Field Museum, and I'm showing him digital mapping solution that we built using free and open source software, they can figure out how to share my screen. Let's see here.

Unknown Speaker 19:13
Never everyone see that? It is showing.

Unknown Speaker 19:16
Great. So when COVID happened, we were our executive team made a decision to discontinue paper maps for all of our visitors. That's not a decision that we all agreed with. But we had to go along with it. And at the time, we had only a PDF map on our website. And we weren't thrilled about this in terms of usability and accessibility. If people were going to the museum having to zoom around this huge PDF onto tiny phones, it wouldn't have made for a very good experience. So we were tasked with developing a digital solution. And we did some research and investigated and basically came up with a solution that was zero cost upfront. That took some a lot of labor to develop. And we're going to show you how it works first from the front end what a user or visitor would see. And then from the back end, what us the content editors admins would be doing. So starting from, on the left side, here, you see this is a work in progress. As you zoom into the map, you can start to see major exhibitions. And if you go in further, then you start seeing pictograms where different highlights and one way flows for COVID. If you click on an exhibition, you will see a pop up where you can acknowledge your sponsors or go to the exhibition page. Or let's say you have a movie theater there, you can hypothetically show some showtimes in there. All of this is modular modularly built with a couple of different technologies that I'll go into in a moment. But this is the basic functionality, it works on desktop and phones. Um, it will just dynamically resize for a phone screen if you're on a smaller device. But you can still pinch zoom, and all that jazz, kind of like Google Maps. What's cool about this is that this is hooked up to our to whatever CMS on the back end that you want to use. Right now we're using contentful is free plan. But let's say

Unknown Speaker 21:24
sorry, it's gonna turn away,

Unknown Speaker 21:27
let's say, duty socialism scene, we have to close down one of our smaller exhibitions, like the jades one here, we can edit that market is closed in our CMS. or change the names change the colors, the images and description, click Publish. And once we refresh, this map is now closed, just like that. That means that, you know, as things quickly change, anybody in the museum given access to your CMS can make live edits to the visitor facing map. And it all happens in real time. We chose contentful, just as a prototype, because we were considering it for other projects as well. But really the back end, CMS can be anything you want. We can also tie it into air table, which I know some of us are a huge fan of, or in a pinch even Google Sheets, it doesn't really matter. This is this is very flexible in connected systems. And so that's the front end and how how the what the visitors see what the editors use. And I'm going to show you how it was built.

Unknown Speaker 22:53
Okay, so we took this PDF map, and we used one open source software called q GIS, which is an open source mapping solution. We took the PDF, we kind of geo referenced it and put it into the real world. So the given location information. And then on top of that, we just traced a bunch of shapes, lines, areas, points for different highlights. That's what the icons are. And once we did all this, we were able to import into another software called Open layers, that's something that the developers would have to utilize. There's a couple of options out there, at least there's open layers, leaflet, but these are two standalone, free and open source pieces of software that you can use together to create something on like this on the left. And then we just tied open layers into our CMS. Um, let's see here. This process took quite a bit of time. So this is a kind of a double edged sword. The cool thing is that this cost nothing in terms of upfront capital expenditures, it was only labor. The downside is that it took a lot of labor. And if we were to do it all over again, I would want to really examine like was this effort all worth it. In the end, it took about a at least a month of dev time and several months of organization time, our team working with other stakeholders. Whereas for example, we asked a vendor, a third party vendor to do a demo for us. And they were able to turn something really similar around in just about a week or so would have made more sense to just outsource something like this instead of reinventing the wheel, or even going with something like what's already on Google Maps and just kind of tightening that up a bit. So it cost benefit is unclear to me. And especially like maybe we should have just stuck with paper maps. I'm not sure about that. But we built this and once we are done we do intend on open sourcing what we've built here, so other people can use it if they like I'm going to see if I can check the chat real quick.

Unknown Speaker 25:07
Roger, there's a question from Claire, she wants to know if you keep a log of edits so that they can be undone if an edit was made an error and then wants to know if visitors need to refresh to see edited versions of map history, or any changes that may have taken place after they opened the map.

Unknown Speaker 25:28
So the first question about version history is, that depends on your back end CMS in contentful, you can see different versions here, you can restore to any one of them if you need to. in air table, you also have a version history here, you can see different snapshots revision histories, in Google Sheets, you have something similar. So that just depends on your CMS, but most of them do have some version of that. Visitors will not see the latest changes until they refresh. But we expect to be changing the map No, maybe once a month or less. It's not something that you're doing every minute of the day. So and we just don't really see that as a use case. But if that were, were an issue, you could make a lifetime just by changing the code. Everything is open source. So if you want it to pull the CMS on a regular interval, or have it pushed to your map, you could do that. It's just kind of unnecessary work, as far as we can tell. reading through the chat here.

Unknown Speaker 26:31
Any other questions?

Unknown Speaker 26:37
So have more in depth questions during the breakouts as well. You know,

Unknown Speaker 26:41
Brittany also wanted

Unknown Speaker 26:42
a whole group,

Unknown Speaker 26:43
I think now's the time. Nope,

Unknown Speaker 26:45
that's it.

Unknown Speaker 26:47
And in the breakout, I can talk more about any of the CMS if you like, or any of the particular pieces of software that we use for this. And that was briefly highlight what they are in chat. But that's it. Thank you guys.

Unknown Speaker 26:59
in the chat, we are also very excited that you talk about the labor cost of these things, and especially considering that there is a lot less labor power in museums right now with lots of layoffs, for example. So

Unknown Speaker 27:13
yeah, just because some definitely,

Unknown Speaker 27:14
for you monetarily doesn't mean it's free for sure.

Unknown Speaker 27:18
I think it's a huge strain on everyone involved because there's this is not like a drop in solution made for museums. So different departments have to do different parts of it. have to think about that. I participated. It was a lot of lassoing.

Unknown Speaker 27:36

Unknown Speaker 27:37
Rachel, did you get your business all set up?

Unknown Speaker 27:41
I hope so we'll see. I'm a new computer and hadn't set up all my permissions for them to have access to my screen. So should work now.

Unknown Speaker 27:55
Are we good? Yeah.

Unknown Speaker 27:58
Um, all right. So I wanted to I'm going to talk about netex, which is that I started at the Portland Art Museum as a digital assets manager, I know do digital assets and collections Information Systems. But one of the big initiatives when I started there, three years ago, within the first 18 months or so was we made a decision to do in migration. And we actually just launched the new system. In February, I was doing onboarding and February in early March, I did my final onboarding remotely because of all the shutdowns. So the timing couldn't have been better in some awkward, morbid way. But um, so this is the really brief, I had two minutes during an all staff to get folks hyped right before the lunch. And so this was the presentation I did. Of course, these are assets of cats, images of works with cats and on. And so the, I'm gonna start this by talking about sort of the user experience and then I'll go into sort of the admin side so you'll see both sides. I'll try and go through it quickly because onboarding usually takes about an hour to 90 minutes at spoke so 10 minutes is really brief. Okay, so fun. Five fun facts about Pam's new digital assets management system. These are things that we didn't have previously that staff could get excited about. Easy wins. So the very first thing is that we've had access off campus now we didn't previously and so this has been a huge deal during the the lockdowns are the stay at home orders and we were met able to connect it with single sign on with other systems so no new no separate passwords to manage which is great. Um, you just have to forego these other other fields and use the sign in with your Pam account. We have for the first time automatic synching with our collections management system. Previously, this was a manual process with report exports and imports. And so now we have this setup so that information from them z, a much more robust set of information from our system can come into the dams, I can do a manual push of that information as well as there's a regular sync that happens nightly, if needed, or to keep things up to date. I'm deep zoom at full resolution. Previously, our dams had a proxy that it was displaying, that was much lower rez, our collections photographer, Ben Cort, he was doing amazing photography at this time. And we really couldn't make that available to our curators and our staff to, to take full advantage of without them having to download the images and and use a different system, which is really hard on your systems when you have less power in your computers. And then there's on demand cropping before you export that is user base. So in our older photography, workflow, not everything had color bars cut out, that was available on the user side. And so we get lots of requests from marketing, and education to crop things for them. And now we can say, you can crop it on your own as you come through. And also, there's more robust sharing previous or previous dams had things are either public or private. So everyone who had an account or could could be could see it, or only you can see it if you're creating collections. So these were the big things that we excited about. And you can share, both internally sense as well as sharing externally. So just a lot more fun to have like more granular functionality, as well as more empowering our users to do more with this stuff without having to necessarily come to the digital assets manager or somebody else to ask for the things that they need. So that's the slideshow. And these are all kind of digestible chunks for our users. And then this is what actually going into the digital asset management from a typical user perspective looks like you come in and there's a dashboard, users can. Users can customize the dashboard to their liking. But some of the primary things that we do in does awesome, and dams at museums, or all over his search, collect and share use, there are primary things. So

Unknown Speaker 33:12
I was going to demonstrate, I'll start by demonstrating this search. So at the top, we have this keyword search, which is just the default search, it'll search all metadata fields. And all the system calls metadata attributes, and then just differentiates between the attributes on the surface level as well from the embedded attributes of the embed embedded metadata of the assets themselves. So this will search the attributes, which are ones that we've I've said these are these two basic. So for example, we had an exhibition several years ago that focused on on animals that was called Kingdom animalia. So if I did a search for animalia, here,

Unknown Speaker 34:03
it's going to give me get rid of this little guy, it's going to give me all the assets related to with that key word anywhere in it. And we can look at the assets and different layouts, this one gives you no metadata, so I almost never use it, but our users might like and it's very pretty. This one gives you a very minimal metadata. I tend to sit with these CART catalog, sort of use the called the curator view or the list view because I'm almost always looking more at the metadata than the images themselves, but users are not. So we see we have 452 assets here. And you'll see you'll see one with color bars here too. And from here, there's faceted search. So the admin has control over what attributes are also set up to be facets. And in this case, I have set the parent level folders as a facet. And so I can narrow it down to actually, I only want the images of the objects in that exhibition to display I'm not interested in anything else, we get that here. Or conversely. And you'll see as you build, as you build a facet, faceted search, just start to get all of these pills across the way, and you can get rid of them just by clicking the X. Conversely, maybe we only want pictures of the installation, and so we can get that here. Um, let's see. So let's go back to exhibitions. And we'll see all of the facets have gone away because these those facets are based on object information. And once we're in the exhibitions, we are embedding the object information, so only relevant. If none of the assets in this set have information in that field, that field goes away. So from here, I could add all to a selection. And we get this bar across the bottom, which tells us everything that we have. And I have some options here, I can download, collect or share. And then there's a few more, I can create a contact sheet with a PDF, or I can export just the attributes as CSV, most of our users aren't going to do that. I do that as an admin sometimes. Um, but we can collect here, and this is to create a set of images that are going to come back to So we call this the kingdom. If the right keyword kingdom, and Amelia

Unknown Speaker 37:09

Unknown Speaker 37:14
not there, that's the search, sorry, then I can hit save. If I wanted to add it to an existing collection, I would just check these boxes as well. So you can do a couple of things. I'm gonna hit save, this creates a collection, which can be found over here. And then I can come back to it again and again.

Unknown Speaker 37:54
I can please the select my assets. Then once I come back, we'll see those 43 assets here. And then once I have them collected, I can choose to do all those things that we saw before when they were selected, even though they're not selected. Now I can just do it from the collection itself. So I'm here we can share externally, I can share with team as to share internally. And so any user that I have, this is kind of like in Google Docs, where you can kind of granularly add users and give them different permissions. Or you can create a link and this creates an external sort of mini site that you can give to maybe a press contact and say here are images that you could publish with that article that you're gonna write up about. Um, okay, so that's the user experience. From the admin side, things look a little different. You'll see that in our user setup, most books only have three folders right now our collection exhibitions and programs and events. I have a processing room which really very few people have access to. And it's kind of the first landing place where the assets that come into the system belong. So our collections photography goes into the processing room, it goes into a folder by day of photography. And then once it's in here, I can do some QC and then I've set up some auto tasks so that once I've done a QC of everything quality control, check picture the meta The data came through as it should, I can change the system attribute, I can change the attribute set that I'm looking at just the system administration. This is a set of attributes I've created just for myself, I can choose to edit this. And I can change the workflow to publish assets to user folders, user access folders. And if I hit apply, then this would then add this asset to one of the folders that users have access to. Based on its legal status, it doesn't remove it from this folder, it just now means this asset lives in both places at once, which is also how I manage retiring assets, they stay in the same the shoot date folder, but then they move from the public access folder to a folder called non current that is also in the processing room, but it gives. But our conservator has access to this folder, and a few other key folks who need the older images and not just the most recent photograph. I'll give you a little behind the scenes. So here's another area where we didn't see from the user side. And this is like the admin section. So here, you this is where you would add and add users and set up their permissions permissions are set up. And that acts based on groups and permissions separately, no, proceed. So basically, for us, the way we do permissions is all new users get added to the PAM and northwest film center, extended staff field, this is like the big bucket, which has access to permanent collection images only. And then depending on the department, they will get added to additional folder, additional groups. And those groups have special permissions which are managed here. So it was a little more complicated from how we're managing permissions before. But we also have a lot more control, which is nice. And this is where these are the attributes sets, users can create their own custom attribute sets, which are which display, sorry, my cat is trying to get involved. But administrators can also create system attribute sets that all users can, can see. And so those are just pretty straightforward. Once you've created your attributes, you can just add them and order them and name them and then make them available.

Unknown Speaker 42:44
Let's see.

Unknown Speaker 42:48
So one of the questions that Claire asked us to answer is what is a cool or special thing about our software. Um, so one of the things that I'm been having a lot of fun with playing around with is edX has been piloting a triple if integration. And we have been playing around with the museum, I've turned it on, and which gives our internal staff access to some triple AF capability. But I'm, and I'm kind of using it to try and get internal buy in so that I can advocate for actual AAA F in our online collections. So our web developer created this Portland Art slash viewer site for us, which is basically just a just an empty Mirador instance. And so now, if a curator is working with an object, I use this one as an example. Some go back to the kingdom and the millea. So this is a work that was in the kingdom animalia exhibition. I didn't demonstrate this before, but there's this beautiful deep zoom in the system. And the curator person, for example, could use this to both local and working remotely. To look at the deep zoom here, which is wonderful. But say they want to compare it to to another work by the same artist that's at a different institution. So what they could do is they could send a request to me to create a triple A of compatible view manifest. And I would come into the system, I would say generate triple ifu Apply.

Unknown Speaker 45:06
And let's see. Sorry, some of the landscape is changing over it. And then I could come into the overview. I'm gonna do a refresh, just to make sure that it's here. I have the manifest here, I have the view here. So now I could come into here. Now, if I'm the curator, I can come into here and I can copy the manifest link come into Mirador. Sorry, I'm moving around the zoom resources a little bit. Add resource, link, my manifest. And it shows up here. And now you have all the Mirador abilities in here. One limitation is that it's every attribute that's in the dams right now. So this is not really viable for external use yet, but it could be once refine, and then trying to get to here. So here's an example of the Yale Center for British art also has some Thomas Daniel works depicting elephants and say, maybe I want to see what this one looks like.

Unknown Speaker 46:29
And I want to put the in the same viewer, I can grab their manifest, which is in the URL here. And then add the resource. And now I can look at these. Sorry, just one second. Okay, so now you can see them side by side.

Unknown Speaker 47:21
So I can go deeper into all these things. There's other very cool things in the system. We're probably running out of time. I'm in the breakout rooms. Thank you.

Unknown Speaker 47:33
Thanks, Rachel.

Unknown Speaker 47:36
Okay, so now we're going to we've heard from for people showing off their software, we're going to have breakout rooms, one for each. And you guys are going to be able to go to the breakout room for which you would like to hear more see more in depth ask questions, that kind of stuff. So the only thing is that you need to have the latest version of zoom to do this. In a minute, when we set the breakout rooms, then you'll have to like click on it to go to the one that you want to. But if you don't, then you have two options. You can either leave, upgrade your zoom and come back or just hang out in the main chat and our admin will put you in the one that you want to be in. Does that make sense?

Unknown Speaker 48:23
to everybody?

Unknown Speaker 48:27
Alrighty, Welcome back, everybody. I see that PR usually we have lost a lot of people haven't gone to breakout rooms. But that is the nature of the beast, for sure. Thank you everyone for participating in Breakout Room situation. hope you got some good chances to see more in depth and ask questions that you wanted to have everybody. And now we'd like to open the floor. If anybody else has a software that they should like to show off for a lightning round. If you have a software that you are cool to show, then raise your hand put it in the chat. This is an experimental session. So we are going to experiment.

Unknown Speaker 49:22
True. This is a

Unknown Speaker 49:23
this is a session where everybody can share their screen. We didn't tell you this in case somebody wanted to share something that we didn't want. But now we're saying yes.

Unknown Speaker 49:33
I have a tool that I use often that I'm a huge evangelist of and it's completely free. I think it's only for Windows but it's called bulk rename utility. And it is just so wonderful for for especially trying to repair nomenclature and standardize things. It's just a very easy tool. It actually integrates with windows so you can right click On files and folders and open it up directly. It's a non intrusive download and install. And I would definitely say give it a try the next time you have to deal with a lot of I say either images, it even works in some folders as well. So definitely check that out, you'll Google it. And it'll be the first thing that comes up bulk rename utility. And mostly using

Unknown Speaker 50:30
Lightroom to rename stuff, I couldn't live my life without Lightroom personally. Anyone else have software that they enjoy?

Unknown Speaker 50:40
Um, oh, I'm game. I wasn't planning on it. But

Unknown Speaker 50:45
all right.

Unknown Speaker 50:47
Okay, um, I am a fan of coggle. And it is also a free tool, although you can pay for it and create more projects. But this is a mind mapping diagramming tool. And I find it really useful to create maps for things that I need to think through in terms of their processes. So for instance, I did a recent diagram of a mummy portrait conservation project, to kind of look through all of the different terms that they're collecting in this project and try and figure out relationships between the terms. And it's, it's super it does this one thing, it's dead simple, but it's, it does it very intuitively. And it's it's kind of a neat way of looking at data differently. This one was for a data project.

Unknown Speaker 52:06
It's not showing us anything on the screen. It's just saying the link black screens. Oh, maybe?

Unknown Speaker 52:11
I don't know. Sorry. Um, let me How about this one? Is that Do you see that? Yes,

Unknown Speaker 52:21
yes. Oh, that is showing us the thing.

Unknown Speaker 52:23
Okay, sorry. It's at cobble got it. And this is this is the diagram for the the mummy portrait data. And so the thing is that this this project was developed, kind of haphazardly or it has grown organically over time, like some projects do. And so the idea was to map out what kinds of terms they were using and identify places where there are similarities or the same kinds of things tracked in different ways. This is just a data project. But I've also used it for let's see, diagramming our museum. So this is an alternative to an org chart, but it's a functional Mind Map. And it talks about what all of the departments used by function. And I just find this a really interesting way of looking at information. So coggle It is my recommendation.

Unknown Speaker 53:32
Fantastic. Thanks for sharing.

Unknown Speaker 53:34
And I don't know how to stop, stop my share. There we go.

Unknown Speaker 53:43
Anyone else?

Unknown Speaker 53:45
something you've been working on something you like?

Unknown Speaker 53:50
Can I put a request out there? I keep hearing about air table and I feel so out of the loop. Does anyone want to demonstrate sounds like everyone's using it except for me? Maybe so. I'd love to see a demonstration.

Unknown Speaker 54:06
used it for reviewing proposals for MC n.

Unknown Speaker 54:13
Yeah, hi. Was it was just expecting. I can actually take it take you through it for a different setup that I shared during the air table deep dive. But as Claire mentioned, we you full out this entire conference for reviewing proposals and managing volunteers track of production. And

Unknown Speaker 54:35
don't just sort of

Unknown Speaker 54:38
intro to air table while I get things set up on my end. We air table is like the best spreadsheet and more it is a user friendly relational database. It is a cheat system with like custom coding built into it. So you don't need to code or be savvy with as much to be able to build custom integrations. I'm actually just going to share my screen real quick.

Unknown Speaker 55:08

Unknown Speaker 55:13
Oh, nope, that's not what I need. Last my own tabs. Okay, so we one of the ways that we use air table here at the Field Museum is actually for in taking events and events promotion. So every air table, every record is like our unique entity but can be referenced and faceted in a way that is unique to that view. So we've set up this event free form, much like a Google form, and folks can tell us like, what is your event? Who is your main point of contact? What are your goals, what are your audiences and whatnot. And then from there, we Dampier, which is like an if this, then that set up to generate a Google Doc from their information that they shared here, which we use as an event brief. So it is like our one source of truth for that document. And then at the same time, that information is fed into our tracker grid, so that we're able to check this and disrupt check it with our team of like, hey, which events are complete, which ones are in process. And the most powerful thing that I like about air table are the various views that you can have. So that while anything that we edit in this view is independent of anything in our in progress versus our tracker, and it does a really good job of like tracking changes to an event. Um, it's like it, they've been rolling out edit. So now you can actually like attach images or particular links to a record change or a comment. But it's just been super powerful for us to sort of build up like a project management tool, communications pipelines like this, as Roger share very briefly, given entertainment as a CMS for a little bit. So it's like super flexible, I think the most difficult thing about your tables actually just getting started on it. Because you can do so much at a single time, it's often you don't really know where to start.

Unknown Speaker 57:08
What is a combat?

Unknown Speaker 57:11
Oh, yeah.

Unknown Speaker 57:13
So it is let's see, if we do a year, it will show you like, like a stack of cards. And you can decide here like how it stacks it. So it needs to be a single select field. So here it is by year, but it'll serve you all the different things. Like oh, let me show me all the online events versus the in person, you can sort of cut it up the way that you want. So in this one as an example, I will do by year, and I will say show me only the online things, I found it. And the one drawback though of air table is one of them actually, is the pricing model. This has been really great for fostering collaboration across our teams. Like this is sort of brought on PR and our marketing teams, but it's actually owned by us because you can't really share licenses in a way. Like you can do zoom, you have to pay per editor, you can share read only views, which is super helpful if you want to make your workflow more transparent, or export things for particular users. As Claire mentioned, we had read only views for reviewers this year in MC n. And they actually rolled out a new feature earlier this year that allows you to lock specific fields by lotteries, lock specific fields by user which even makes it more powerful if you're are trying to like get everybody to help in with a particular sheet of data but don't want everyone to have the keys.

Unknown Speaker 58:47
We had a question in the chat can serve a forum to be embedded on webpages for public use.

Unknown Speaker 58:55
You Yes, I believe with the pricing plan. That'll just tell you if you can like strip the air table branding from it or not. We don't really use it too much for embedding most of the forms we have are all internal

Unknown Speaker 59:14
we have a request for anyone that's using fiction dams.

Unknown Speaker 59:29

Unknown Speaker 59:29
do we know who is using fiction that maybe Louise can

Unknown Speaker 59:34
have been planted

Unknown Speaker 59:35
My advice would be to not use fiction. I have seen in general either the old or the new because the especially since the old is not compatible with the current Oracle structure and Oracle's kind of something you need to update once in a while.

Unknown Speaker 59:54
Jessica Jessica, who presented from the DBA I know They were running pictures in there. They're currently they're migrating over to widen from fiction.

Unknown Speaker 1:00:07
Yeah. And we had

Unknown Speaker 1:00:09
Oh, yeah, sorry.

Unknown Speaker 1:00:10
Yeah. No, we have we're using a Christopher we were talking about in the breakout. Yeah, we are using old fiction. Just it's a update. And that was just for images of the collection. We didn't have any video or audio or any other images in there.

Unknown Speaker 1:00:34
Any other requests for opinions about particular software's?

Unknown Speaker 1:00:43
Does anybody use resource space?

Unknown Speaker 1:00:55
I bet there's someone in the damn sick, who does? If you have questions.

Unknown Speaker 1:01:00
I was just gonna say for those who are not members of the damn SIG. It's used dude. It's a highly useful group. I know that's dams and not other systems that we've discussed. But there is a lot of overlap, too. So if somebody doesn't know the answer to your question in the SIG, they'll know who to send you to.

Unknown Speaker 1:01:23
That's a good point. Louise, you might want to reach out to Richard urban, coordinating. I can I'll ping you his contact. He's part of the damn sick. But I know they use fiction, new fiction. He's not at MC n this week, I don't think. But he's a really, really good person to chat with, in general, but especially about fiction. Yeah,

Unknown Speaker 1:01:51
no, he's not. He's not there here this week.

Unknown Speaker 1:01:57
We have until 215 if we want to take it. But I mean, we've been here for a while. So I want to say thank you all for joining us and for experimenting with us and for showing off your software. Thanks to all of our presenters. We kind of strung on do you into this, and we're glad that you were here to do it for us. And we will try to figure out how to do something like this next year, hopefully in person. But I think that, you know, I think it went pretty well. I think that the format was specifically good for this. If you have any feedback, put it in the chat and we'll hang out for a few minutes extra but other than that,

Unknown Speaker 1:02:32
go team.

Unknown Speaker 1:02:34
Thanks, everybody.

Unknown Speaker 1:02:35
Thank you. Thanks, Claire and Chris.

Unknown Speaker 1:02:40
Yeah, any feedback?

Unknown Speaker 1:02:42
Let me know how it is.

Unknown Speaker 1:02:45
It is lunchtime. Hell yes.

Unknown Speaker 1:02:50

Unknown Speaker 1:02:51
Yeah, this like, entire thing was right over lunch.

Unknown Speaker 1:02:54
Yeah, I

Unknown Speaker 1:02:55
made sure I had breakfast super late.

Unknown Speaker 1:03:00
Yeah, I had breakfast at like, 11. But I didn't do it on purpose.

Unknown Speaker 1:03:03
Oh, yeah. I was like, No, no, I'm gonna wait. So that way I can eat lunch after. But. So you, we don't have to. I mean, Claire, you're, you were laid off and I told her

Unknown Speaker 1:03:17
I was like, minder.

Unknown Speaker 1:03:19
Oh, sorry. It's being recorded. It's transcript. So

Unknown Speaker 1:03:24
Yo, right. I

Unknown Speaker 1:03:26
yeah. We had we had large set of layouts over the summer and then my boss and I were laid off October 16. Because they were eliminating the partment so

Unknown Speaker 1:03:39
are you looking for it museums, specifically? Or any? Um,

Unknown Speaker 1:03:46
I had I mean, dams work. Nonprofit would be good. Mm hmm. I would go I would go in house somewhere if there's a good a good vendor to

Unknown Speaker 1:03:57

Unknown Speaker 1:03:58
Okay, good.

Unknown Speaker 1:04:00
Yeah, no dance was I did. I did lots of copyright licensing to dance and I did a publication So of those three things. The dance is the one I want

Unknown Speaker 1:04:07
to focus. Right. Okay. Okay, cool. Well, thank you. I'll talk to you, everyone later. Anything. Let

Unknown Speaker 1:04:16
me know. Oh, yeah. Yeah.

Unknown Speaker 1:04:18
Okay. Bye. Bye.

Unknown Speaker 1:04:21
Thanks, Justin. Claire. I had a thought. Once we were like walking through it because I think you'll this session and are like cool petting zoo deep dive for very close cousins. And again, it came with the same sort of like, Oh, yeah, like I don't really have questions. I just want to see the tools and action. I see you I thought you had a really good thought of like sending us spinning up a sandbox. I was like, Oh, I probably like upon further reflection. If I were to do that, again, letting people and they think that like while it's easy to share screens and we're all on that session would have been like here like you can use my machine I will clip it and you conservatively build up your own base. Or maybe we have a sort of situation of like little try to work this situation out together if someone has trouble with a particular issue in their software, but I think that model proved popular, and they think it might continue to be considering, like, how much I'm saying is growing and how many new tools just like constantly? Yeah, I

Unknown Speaker 1:05:24
think that that's something and I know, I've seen a wave less vendor presentation in this one than in previous

Unknown Speaker 1:05:31
years. Yeah, I do think that

Unknown Speaker 1:05:34
that was a big thing for me to go to MC n. And when I was looking for my dams to see.

Unknown Speaker 1:05:40
Oh, get it, you know?

Unknown Speaker 1:05:41
Yeah, exactly.

Unknown Speaker 1:05:44
There's nothing else I might cut the session by now. I can see you waving at both. Yeah. If there's anything else you need. Let me know. But we have the recording. Do you want the chat?

Unknown Speaker 1:05:56
I don't care.

Unknown Speaker 1:05:57
You don't care?

Unknown Speaker 1:05:59
I do not care

Unknown Speaker 1:06:01
about that.

Unknown Speaker 1:06:02
Personally. Let me live scroll through. I think that um, yeah, I don't I don't I think anything that was asked in there got addressed. Cool. Andrea, thank you so much. Yeah,

Unknown Speaker 1:06:15
thank you for to the conference. You've been

Unknown Speaker 1:06:19
really cool.